Online Privacy Statement
Effective October 21, 2009
Please read this Privacy Statement completely before using or submitting information via this web site.
Our Commitment to Personal Information Protection
This Online Privacy Statement is a simplified version of the Alberta Montana Saskatchewan & Northern Wyoming (AMS&NW) District 13, Optimist International web site Privacy Guidelines. It is designed to inform you of our practices regarding collection, use, and disclosure of information you may provide via the Buffalo Plains Area web site.
Our Privacy Policy follows the Canadian Standards Association Model Code for the Protection of Personal Information and complies with federal and provincial privacy laws including the federal Personal Information Protection and Electronic Documents Act (PIPEDA). A summary of the ten principles of fair information practices on which the Privacy Policy is based is included at the end of this Privacy Statement.
Privacy Measures
The following measures shall be employed on this website to protect the privacy of our members and guests:
- Email addresses will not be listed on this website. A "Contact Us" online form will be used to facilitate contact from members or the general public. This will also combat the proliferation of unsolicited email by web-based spambots that harvest email addresses from websites.
- Personal information provided by an individual in a "Contact Us" form on this website will be used for contact purposes only and will not be published on this website without consent of the individual.
- Phone numbers will be listed if they appear in the AMS&NW District Directory as that is considered as member consent to publish their phone number.
- Names and digital images of children shall not be linked to one another without the express written consent from the child's parent or legal guardian.
- Names and digital images of Optimist members can be published provided consent has been provided by the individual, or that a public notice has been posted at an event that digital photos may be used for the Zone website.
Privacy Questions and Access
This site is maintained by:
AMS&NW District 13 Optimists
c/o Zone Webmaster
1200 10104 103 Ave.,
Edmonton, AB, T5J 0H8
If you have a question about this statement, contact the District Governor by mail at the above address. You can also contact us at this address if you have a question about AMS&NW District 13's handling of your information, if you wish to obtain a copy of information you have provided to us, or if you become aware that information you have provided is incorrect and would like us to correct it. Before we can provide information or correct any inaccuracies, however, we may ask you to verify your identity and other details that will help us to respond to your request. We will endeavour to respond within a reasonable timeframe.
Consent
By using the Alberta Capital Region Optimists web site, you are accepting the terms of this Privacy Statement. Whenever you submit information via this site, you consent to the collection, use and disclosure of that information, personal or otherwise, as described in this Privacy Statement.
Site Registration
This web site provides news and other information primarily intended to support youth and adults registered with Scouts Canada, and to the general public.
AMS&NW District 13 does not charge a fee for visitors to access the site's content; rather, it may restrict access to specific content to registered members. Information collected through the registration process is used by AMS&NW District 13 to verify the online profile of registered visitors.
Cookies used in registration
As part of the registration process we use a browser feature called a "cookie". A cookie is a piece of data that a web site can send to your browser, which may then be stored on your computer as a small text file. The cookie we send as part of the registration process allows the site to recognize that a visitor is a registered user and permit access to restricted sections of the site on future visits.
For a more detailed explanation of our use of cookies, please see the section, Information We May Place Automatically On Your Computer's Hard Drive, found later in this statement.
Personally Identifying Information
We are committed to providing you with an Internet experience that respects and protects your personal privacy choices and concerns. Personally identifying information is collected by AMS&NW District 13 only when you specifically and knowingly provide it.
Collection, Use and Disclosure of Personally Identifying Information
Beyond the site registration described previously, AMS&NW District 13 collects and uses your personal information primarily for the purpose of allowing us to contact you when you request additional information or submit an application to register with Scouts Canada. All e-mails sent to you clearly identify the source of the e-mail as AMS&NW District 13.
Your personal information is never shared with third parties. AMS&NW District 13 will not release your personal information to a third party without your authorization unless required to by law or in the good-faith belief that such action is necessary in order to conform to the edicts of the law or to comply with a legal process serviced on our web site.
AMS&NW District 13 will only ask you to provide personal information that we need, when we need it. We will always explain why we need the information and what we intend to do with it.
We will seek your prior consent to the collection, use and disclosure of personally identifying information and you can refuse such consent. You may also withdraw your consent at a later time by giving us reasonable notice. We will notify you in advance of any change in our intent for the use or disclosure of your personally identifying information.
Your personal information will not be used for any other purpose without your consent.
Non-Personally Identifying Information Collected Automatically
Our Web server logs information about visitors that is not personally identifiable. Examples of this type of information include the type of Internet Browser you are =using, the type of computer operating system you are using, and the domain name of the web site from which you linked to our site or advertisement.
Also, if we collect personal data from you in a transaction, we may extract some information about that transaction in a non-identifiable format and combine it with other non-identifiable information. This information is used and analyzed only at an aggregate level to help us: understand trends and patterns; improve the content and design of the AMS&NW District 13 web site. This information is not reviewed at an individual level.
Information Automatically Placed on Your Computer's Hard Drive
When you access some sections of the AMS&NW District 13 web site, we may store some information on your computer, in the form of a "Cookie". A cookie is a piece of data that a Web site can send to your browser, which may then be stored on your computer as a small text file. Cookies allow us to tailor the web site content to better match your interests and preferences. With most Internet Browsers, you can erase Cookies from your computer hard drive, block all Cookies, or receive a warning before a Cookie is stored. Please note, however, that blocking or disabling cookies will limit your access to non-restricted content sections, and erasing cookies will require that you re-register if you wish to access content in restricted sections of the site.
Links to Non-AMS&NW District 13 Web Site
This web site contains links to other web sites not owned nor controlled by AMS&NW District 13. AMS&NW District 13 is not responsible for the privacy practices or the content of such web sites.
Users should be aware that when they voluntarily disclose personal information (e.g., user name, e-mail address) in discussion forums that such information could be collected and used by others that do not follow our strict privacy guidelines and may result in unsolicited messages from other posters or parties.
The 10 Principles of Fair Information Practices
- Accountability: An organization is responsible for personal information under its custody and shall designate an individual or individuals who are accountable for the organization's compliance with the following principles.
- Identifying Purposes: The purposes for which personal information is collected shall be identified by the organization at or before the time the information is collected.
- Consent: The knowledge and consent of the individual are required for the collection, use or disclosure of personal information, except where inappropriate.
- Limiting Collection: The collection of personal information shall be limited to that which is necessary for the purposes identified by the organization. Information shall be collected by fair and lawful means.
- Limiting Use, Disclosure and Retention: Personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes.
- Accuracy: Personal information shall be as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used.
- Safeguards: Personal information shall be protected by security safeguards appropriate to the sensitivity of the information.
- Openness: An organization shall make readily available to individuals specific information about its policies and practices relating to the management of personal information.
- Individual Access: Upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information, and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.
- Challenging Compliance: An individual shall be able to address a challenge concerning compliance with the above principles to the designated individual or individuals accountable for the organization's compliance.